Peppol via Scrada: Keep B2B Invoices and Point-of-Sale Sales Separate

Scrada can receive and send Peppol invoices while also supporting digital daily receipts and cash journals. These features are integrated into the same platform but serve different transactions. A clear decision rule prevents duplicate revenue or missing invoices.

When is Peppol relevant?

Peppol is relevant when you need to send or receive a structured invoice from a Belgian VAT-registered business, subject to applicable exceptions. The network transmits machine-readable invoice data between connected software systems.

A PDF sent by email alone does not constitute a structured e-invoice as defined by the requirement.

Would you like to better understand the difference between a cash register, a payment, and Peppol? Then read SMEs: Point-of-Sale Systems and Peppol Explained.

What about a regular point-of-sale transaction?

A private B2C sale is processed through the cash register and daily receipts and is not subject to the same B2B requirement. If you issue a B2B invoice retroactively for a sale that has already been recorded, the revenue should not be recorded twice in the books.

Work with your accountant to determine how the cash register, invoice, and payment are linked.

How Scrada Can Help

Scrada offers Peppol Box features and integrations with point-of-sale and accounting software. The specific invoices, quantities, and automation features included depend on the subscription plan and the current terms and conditions.

The invoice must include accurate company, VAT, line item, and reference information. Point-of-sale data alone may not include all the necessary information.

Find out how Scrada links your point-of-sale data to your legal books and accounting records.

Practical Decision-Making Flowchart

• Retail customer without an invoice: cash register sales and daily receipts
• Business customer with an invoice: structured B2B invoice generated using appropriate software
• Payment at the terminal: Link to a sale or invoice reference
• Advance Payment: Record Correctly and Settle Later
• Credit memo or refund: Update both the administrative and payment statuses

Do not count sales twice

When a sale is first recorded in the cash register and then created as an invoice, the accounting department needs to know that it involves the same business transaction. Use a standard procedure and reference.

Test the workflow with the accountant before employees start creating invoices at random alongside receipts.

A good Scrada Integration helps ensure that data is transferred consistently between the point-of-sale system, administrative records, and accounting.

Making the right choice starts with how you operate

Peppol, point-of-sale systems, and payment processing complement each other. The key is to identify which customers and transactions require a structured invoice and how to prevent the same revenue from being recorded twice.