Checklist for a New Restaurant POS System and Payment Setup

Opening a new restaurant, renovating an existing one, or migrating to a new POS system involves coordinating many details. The menu, sales tax, courses, printers, tables, users, payments, and tax reporting must all form a single, consistent workflow. This checklist helps you gather the necessary information in a timely manner.

Concept and Work Stations

• Number of fixed and mobile checkout stations
• Dining room, bar, patio, takeout, and delivery
• User Roles and Access Rights
• Kitchen and bar printers or screens
• Seating chart and any designated areas

See how a hospitality point-of-sale system can help keep your service running smoothly.

Menu and Sales Logic

Create a streamlined list of items, prices, tax codes, options, add-ons, courses, and production locations. Avoid outdated buttons and duplicate names. Determine how happy hour, menus, discounts, and staff consumption are recorded.

Have your accountant confirm the VAT and revenue classification before importing the data.

Payments

Select fixed and mobile terminals based on payment locations. Determine which payment methods are needed and whether amounts are automatically sent from the register. Test split bills, tips, cash, vouchers, refunds, and timeouts.

Specifically inquire about payments and reporting for each payment partner.

Check out the Flowmate point-of-sale systems for a hospitality setup that fits your daily operations.

GKS 2.0 and Administration

Check with your accountant or the Federal Public Service Finance to see if you are subject to GKS and what the deadline is. Both the cash register and the FDM must be certified under GKS 2.0. Arrange for registration and network setup in a timely manner.

Also determine how daily receipts, the cash book, and B2B invoices are processed using Scrada or other software.

You can read more about GKS 2.0 and the black box in our detailed explanation.

Reservations and Online Channels

Take inventory of the reservation platform, ordering website, gift cards, and any hotel or staff software. Request only officially supported integrations and test status and data transfers.

Establish a procedure for systems that are not directly linked.

Launch

• Stable Network and Emergency Connection Tested
• Data and hardware ready well in advance
• Testing service with real-world scenarios
• Employees Trained by Role
• Outstanding errors and owner documented
• Support contact information and references available

Making the right choice starts with how you operate

A successful launch is the result of decisions made in advance. Plan the installation around a test service, not around the moment the doors open for the first time.