Switching from an old to a new cash register without unnecessary downtime

The biggest risks rarely lie in installing the program. They lie in missing product data, outdated printers, untested payment statuses, tax registration, or employees who are working with the new workflow for the first time during the go-live.

Assess the current environment

Make a list of cash registers, purchase dates, licenses, printers, scanners, terminals, networks, connections, users, and reports. Note which functions are used daily and which exist only for historical purposes.

For a GKS migration, the purchase date of the current cash register is relevant to the transition deadline.

Find out which one Tailoring POS systems to your way of working before you prepare for the migration.

When transitioning to GKS, it's important to be well prepared. Read more about GKS 2.0 Migration and the key points to consider.

Clean up your data before exporting it

Don't blindly delete outdated items, duplicate customers, and old users; instead, determine what must be retained for legal or operational reasons. Export historical reports in a readable format and store access credentials securely.

Import only cleaned master data into the new system.

Build and test in parallel

Configure the new POS system, hardware, and integrations before going live. Test standard sales, corrections, returns, split checks, card payments, cash payments, refunds, daily closing, and any kitchen or accounting workflows.

Conduct a test run with employees and real-world scenarios, without mixing production payments with test data.

Be sure to test the Flowmate Point-of-Sale Systems and all relevant payment and accounting integrations.

Choose the go-live date

Plan for a time outside of the busiest day or peak season, and allow time for physical installation, data backup, and testing. Determine when the old cash register will be set to read-only mode and who will make the decision to fall back to it.

A rollback plan must specify which data needs to be re-entered if you temporarily revert to the old system.

Post-operative Care During the First Week

• Daily monitoring of sales and payment methods
• Comparison of Provider Payouts and Cash Register
• Monitoring Printers, Users, and Permissions
• Recording Questions and Recurring Errors
• Quick customization of buttons and workflows
• Confirmation that the accountant receives the correct information

Making the right choice starts with how you operate

A successful migration is uneventful: every step is planned, tested, and assigned. That’s exactly what you want when a system is central to every sale.